This proposal is in reference to order #81379633 for topic, “Add one Administrative Assistance to the HR Ops Team. Below is what I sent in the previous order which you are currently working on for topic to be approved:
Please use topic: to add one Administrative Assistance to the Human Resources Operations Team.
Below is the assignment I started and should be in this format. This is an example. You can reword to be more descriptive/clear or provide your own wording. You can also change the department name if you like.
I am writing to request approval of the proposed title “To add one Administrative Assistance to the Human Resource Operations Team (HR Ops).
Problem:
The issue, the managers and staff in the HR Ops team spend about 25 percent of their time handling administrative duties leaving them from performing their own core operational functions which has become a distraction.
Audience:
The target audience is the Senior VP of Human Resource. The Senior VP reviews and approves all business proposals for new hires and will decide whether or not the new hire will provide a suitable return on investment (ROI).
Cost/Benefit Analysis;
Cost Justification & Your Proposal
When presenting your financial justification within your proposal, you must provide the complete story. Show your decision-maker both the complete set of costs in relationship to the financial benefits (revenues and/or reduced costs). In addition, you need to put them in a format that is meaningful to the reader (You attitude).
For example, your proposed solution has the following financial data:
One-time investment costs $ 30,000
Yearly incurred costs $ 5,000
Yearly saved costs $ 20,000
You can simply present the cost-justification as follows:
Yearly Saved Costs $ 20,000
Yearly New Incurred Costs 5,000
Yearly Net Gain $ 15,000
To show the longer term impact of your decision, you could show this ratio over a set of years.
To complete this simple analysis, show the Payback Period. This is the amount of time required to recover the initial investment (one-time costs mentioned earlier). You determine this by dividing the initial investment by the yearly net gain.
In this case:
Payback Period
Initial Investment $ 30,000
Yearly Net Gain $ 15,000
Payback Period (30,000/15,000) 2 years
This means the organizational will fully recoup the investment in two years.
This presents a complete cost-justification analysis. One additional note: When presenting data, relate what that data means. Don’t simply present numbers without an explanation. Doing so puts the reader in charge of the meaning of your message. Avoid losing control of any communication. When it happens, your communication fails.
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