Request for Proposal structure for ABC
Name
Institution
Request for proposal For Videoconferencing
Date issued:
Date Due:
1.0 Company information
ABC Company has been in existence since 1969. The company is located in USA with many branches all over the country best known in distribution of communication telephone systems. Over the past 40 years, the company has aimed to operate in excellence through partnering with many multinational companies to set up branches globally (Atkinson, 2005).The company has over 10,000 branches globally with more than 50,000 staffs in each location.ABC Company is seeking a videoconferencing with an aim of increasing the company productivity, improving the overall communication system, reducing travel expenses in addition, allowing militia-point assemblies across international boundaries and time zones. By integrating the video conferencing system it is with no doubt; it will create employee satisfaction in that, a time meeting with customers has innate risks particularly when traveling across the country. Additionally, going to other countries create health hazards. With video conferencing, employees will have an advantage of conducting businesses without any safety and health risks.
2.0 Purpose of the Request for Proposal
In essence, ABC Company intends to conduct assessment that will allow to
- Create an environment that is concerned with employees’ safety and time consumed in travelling.
- Strengthen bonds with customers and remote colleagues between telephone calls and personal visits.
- Stay ahead of competitors through increasing the company productivity.
- Creating the ability to share information more easily.
- Find out if the existing wireless network is configured firmly.
3.0 Administrative
Any question that direct statement of work or technical specification, contractual terms, programming and editing should be directed to the following people
| Title | Name | Address | Emails |
| Technician | Williston Alfred | +97-238723310 | willsonfred@yahoo.com |
| Contractual | Nancy Fred | +97-549231786 | nanacyfred@abccomapny.co.au |
| Computer engineer | Luios Robert | +98-653459870 | robertluious@gmail.com |
| Video programmer | Jane Eliud | +97-237691062 | eliudjane@abccomapny.co.us |
4.0 Timeline
| Event | Date |
| Distribution of RFP to vendors | 5/06/2009 |
| Questions by vendors concerning the scope and approach due | 7/07/2009 |
| Responses from vendors concerning the scope or the approach due | 8/09/2009 |
| Proposal due date | 11/10/2009 |
| Target date for evaluation of proposal | 12/12/2010 |
| Final vendor selection | 1/1/2011 |
| Anticipated decision with selection of vendor
|
5/3/2011 |
| Anticipated commencing date of work | 6/4/2011 |
The written confirmation of the vendor intent of responding to this RFP is required by 7/6/2011 and due by 3pm on 8/6/2011
5.0Scope of work and standards
| Project phases | Objectives | Date |
| External network susceptibility measurement | To come up with the number of IP addresses | 8/7/2011 |
| Internal network susceptibility measurement | To come up with the number of network devices | 9/8/2011 |
| Videoconferencing application assessment | Privilege levels of each videoconferencing application | 10/9/2011 |
| Application code review | To come up with number of lines code to be applicable | 11/10/2011 |
6.0Design requirements
ABC Company requires various programmers to work in different locations in addition, participate in editing, testing programs and debugging. In addition, there are various components required in videoconferencing system such as Audio input, audio output, Video Input, Computer, desktop systems, web cam, microphones and speakers to be used while listening to the conversationalist (Bragg, 2009).
7.0Budget
The company budget for video conferencing is $19,000 that includes all hardware and software required. It is important noting that, the reason for budgeting for hardware and software is because they are essential in making video conferencing successful. With this regard, the budget is outline as below.
| Software/hardware | Role in the network | Resources |
| Video camera/webcam |
|
$3,000 |
| Computer monitor |
|
$3,000 |
| Audio outlet |
|
$2,000 |
| Loudspeakers |
|
$3,000 |
| Digital telephone |
|
$4,000 |
| Desktop |
|
$4,000 |
8.0 Contract terms and conditions
The written confirmation of the vendor intent of responding to this RFP is required by 7/6/2011. With this regard, all proposals should be due by 3pm on 8/6/2011 with any proposal received later considered non-responsive and late. Late proposals will not be evaluated for the award. In this regard, financial arrangements should be made before 9/8/2011.
9.0 Evaluation and Award Process
What will influence the final selection decision is the negations with various vendors in concerned with the project which as a result, will assist in coming up with the final decision. This will be evaluated in the aspect of findings of detailed technical vulnerability, positive security aspects identified as well as the detailed technical remediation steps. These will assist to come up final decisions (Wilcox, 2000).
References
Atkinson, P.R. (2005). Strategies for winning contracts. California: Aspen Publishers Online
Bragg,S.M. ( 2009). Running a Public Company: From IPO to SEC Reporting. New York: John Wiley and Sons
Wilcox,J.R. (2000). Videoconferencing & interactive multimedia: the whole picture. California: Focal Press
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